I’ve always wondered how my grandparents had some epic old saying that was perfectly related to the subject we were talking about. “The grass is always greener on the other side” or “Common sense is genius dressed in its working clothes”. They always nailed it. Throughout my professional career, there has been one that has always stuck with me; one of my favorite managers of all time once told me “If you fail to plan, you plan to fail“. This saying has proved itself to be applicable in so many situations, including work, and of course, the day-to-day organization of my inbox.
Email has always been the first thing I check in the morning. My inbox is a way that I am able to make sense of my day before it happened. Which brings me to my first point…
Organize your inbox when starting your day!
Plan on doing this. When you get to your inbox you should easily be able to weed out the spam and unwanted emails first. This will help clear the playing field and leave you with a list of “to do’s”. Companies like Memo will have ways that easily organize your emails based on who you want to receive emails from, which eliminates the step of clearing unwanted inbox clutter.
Make it part of your routine, like lunch, a coffee break, daily sales meeting or revenue report. It’s something you schedule, not something you might squeeze in at the last minute.rhett power, power coaching and consulting
Know whats “urgent” and what’s not.
We all have those tasks that are due at the end of the week, due tomorrow, due NOW. Don’t stress, just understand what should be done first. An urgent task can be considered something that is time-sensitive. Something that has the potential to effect your business operations. This could be a work crisis, or a deadline for a project. For example, if you have to respond to a client within a couple of hours or you could potentially lose them, go ahead and bring that email to the top of the inbox.
If you have something that has to do with say, scheduling a social media post to go out next week, thats still important, but not “urgent”. The key here is to organize your inbox based on your day and what needs to get done.
Don’t be scared to use those folders!
They are there for a reason, and that reason is to help us stay organized. The majority (if not all) email services like Gmail and Yahoo! will likely have an area for you to create folders. Whatever folders will help you plan and stay organized, is totally up to you. One method that works for myself, is having the following folders:
- To Do
- Need More Info
A lot of times you can have something urgent or import, but don’t have the necessary info to complete the task. Maybe you’re waiting for your co-worker to complete the designs you need for your upcoming blog post, holding you back from clearing some of your to-do items. Again, don’t stress. Add the email thread to the designated folder and move on.
I want to also note that a lot of email clients have become smarter (as they should, it’s 2019) and some will even help assist you in the organization process without the use of folders, or even without you having to do any extra work! That is one thing we are working to accomplish with Memo – we seek to do the heavy lifting for you, keeping your inbox organized and tidy, without the use of folders….. EVER.
Your online filing system consists of folders you create within your email system. Your hard-copy filing system consists of hanging files in a metal or wood cabinet. Whatever you choose, it should be a system capable of growing with your needs.RHETT POWER, POWER COACHING AND CONSULTING
If you’re interested in getting early access to Memo to help us test, iterate and provide real user feedback so that we build something you’ll truly love and trust, we welcome you with open 🤗
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